Getting Started
Quick start guide and initial setup
Getting Started with Lastline
Get your team set up with professional, branded email signatures in under 30 minutes. This guide walks you through organization setup, adding employees, creating signatures, and deploying them to your team.
Setup Guide
| Step | Action | Time |
|---|---|---|
| 1 | Set up organization profile | 2 min |
| 2 | Add employees | 2-10 min |
| 3 | Create signature | 5 min |
| 4 | Assign & deploy | 2 min |
Step 1: Organization Profile
Go to Settings → Organization and configure: organization name, company logo, website URL, address, phone number, social media links, and optional email disclaimer.
Step 2: Add Employees
| Method | Best For | How To |
|---|---|---|
| Manual Entry | Small teams, individual adds | Employees → Add Employee → Fill details → Save |
| CSV Import | Bulk-adding from spreadsheet | Employees → Import → Import from CSV → Upload (up to 1,000 rows) |
| Google Workspace | Organizations using Google (recommended) | Integrations → Google Workspace → Follow 5-min wizard → Auto-syncs on schedule |
→ Google Workspace setup guide
Step 3: Create Signature
- Go to Signatures → Create New Signature
- Choose method: Templates (pre-designed), Layouts (structured), or Blank Canvas (full HTML)
- Customize: logo, brand colors, employee placeholders, social links, disclaimer
- Preview and Save
Step 4: Assign & Deploy
| Scenario | Assignment | Deployment |
|---|---|---|
| Google Workspace | Create assignment rules by OU, Group, or individual (Integrations → Assignment Rules) | Automatic via Gmail API—no employee action needed |
| Other email clients | Select employees → Actions → Assign Signature | Actions → Send Signature Link → Employee copies to their client |
Key Features
| Category | Features |
|---|---|
| Signatures | Professional templates, layout builder, HTML editor, dynamic placeholders, mobile responsive, brand consistency |
| Employees | Centralized directory, bulk operations, status tracking, CSV import/export, automated onboarding |
| Integrations | Google Workspace (sync, OUs, Groups, Gmail deployment, assignment rules), Microsoft 365 (coming soon) |
| Coming Soon | Campaign banners with scheduling & targeting, click tracking, analytics dashboard |
Workflows & Best Practices
Onboarding New Employees
| With Google Workspace | Without Google Workspace |
|---|---|
| 1. Add to Google directory | 1. Add in Employees (manual/CSV) |
| 2. Wait for sync (or trigger manually) | 2. Assign signature template |
| 3. Assignment rules auto-assign signature | 3. Actions → Send Signature Link |
| 4. Deploys to Gmail automatically | 4. Employee copies to email client |
Updating Company Branding
- Update company details in Settings → Organization
- Edit signature template in Signatures
- Re-deploy: Google Workspace users → Sync Signatures; Others → Send new links
Team Size Recommendations
| Team Size | Recommendations |
|---|---|
| 1-10 | Manual entry or CSV, 1-2 templates, send signature links |
| 10-50 | Google Workspace sync, assignment rules by department, monthly review |
| 50+ | Google Workspace with 60-min sync, detailed OU/group rules, designated admin, quarterly audits |
Need Help?
| Resource | Details |
|---|---|
| Documentation | Help Center |
| Google Workspace | Setup Guide |
| Email Support | hello@lastline.app (24-hour response) |
Still need help?
Our support team is here to assist you.